Exception Report Checklist

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Exception Report Checklist

Checklist makes sure project exceptions are understood and documented.
 
  • Mark all that apply .
  • Implications for the Business Case have been considered.
  • Options are analyzed.
  • Recommendations are made for the most appropriate way to proceed.
  • The current plan accurately shows the status of time and cost performance.
  • The exception impacts are assessed and fully described.
  • The exception is clearly analysed.
  • The Exception Report is given in a timely and appropriate manner.
  • The impact on the overall Project Plan has been calculated.
  • The reason(s) for the deviation are stated.
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    Initiating a Project Checklist

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    Topics: Initiating a project | Checklist | Prince2

    Initiating a Project Checklist

    To be used throughout the "Initiating a Project" process. We suggest submitting a completed checklist at the initiation end stage assessment!
     
  • Mark all that apply.
  • Are any project interdependencies stated?
  • Are project tolerances defined?
  • Are reporting procedures, contents and frequencies defined?
  • Are the project objectives stated?
  • Are the reasons for the project given?
  • Did the Project Board formally approve the PID?
  • Was the Project Board committed to the process?
  • Does the PID contain the Project Plan?
  • Has the Configuration Management Strategy been defined?
  • Has the Risk Management Strategy been defined?
  • Have project constraints been identified?
  • Is the PID produced to PRINCE2 or company specific standards?
  • Is the project scope stated?
  • Is there a Business Case in the Project Initiation Documentation?
  • Is there a Communication Management Strategy (plan) covering both inward and outward communication needs?
  • Is there an investment appraisal or cost benefit analysis?
  • Is there Project Initiation Documentation (PID)?
  • Was initiation done before work on Products began?
  • Was the initiation stage formally authorised?
  • Was the next Stage Plan presented at the initiation end stage assessment?
  • Was the PID quality reviewed?
  • Was there an initiation end stage assessment (Authorising a Project)?
  • Were the Authorising Initiation agenda items covered?
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    Directing a Project Checklist

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    Directing a Project Checklist

    Checklist to make sure the Project Board effectively governs the project.
     
    • Mark all that apply.
    • Does the Project Board ensure the project Business Case remains valid?
    • Does the Project Board provide assistance to the PM when requested?
    • Does the Project Board review the Highlight Reports?
    • Has the Project Board approved the...
      • Initiation Stage Plan?
      • Project Brief?
      • Project Initiation Documentation?
      • Project Product Description?
    • Has the Project Board communicated the status of the Project?
    • Has the Project Board confirmed that ...
      • lessons from previous similar projects have been reviewed and incorporated?
      • the Benefits Review Plan covers all expected benefits?
      • the Business Case is viable, desirable and achievable?
      • the Configuration Management Strategy will deliver the approach expected?
      • the Quality Management Strategy will deliver the quality expectations?
      • there has been a risk assessment and that the risk response actions have been planned?
      • the Risk Management Strategy will safeguard the project?
      • the Business Case meets corporate or programme management standards?
    • Has the Project Board confirmed the validity and achievability of the Project Plan?
    • Has the Project Board informed corporate or program management that project initiation has been authorized?
     

    Plan Checklist

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    Plan Checklist

    Checklist ensures a Project Plan is thoughful, appropriate and a good fit for the organization.
     
  • Mark all that apply.
  • Estimates are based on consultation with the resources, who will undertake the work, and/or historical data.
  • It is planned to an appropriate level of detail.
  • Team Managers agree that their part of the plan is achievable.
  • The plan conforms to required corporate or programme standards.
  • The Plan covers management and control activities as well as the activities to create the products in scope.
  • The plan incorporates any legal requirements.
  • The plan incorporates lessons from previous projects.
  • The plan is achievable.
  • The plan supports the management controls defined in the Project Initiation Documentation.

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    Topics: Checklist | Risk | Risk model | Risk management

    Risk Model Checklist

    Checklist ensures the risk model chosen for the project is sound and will be effectively deployed.
     
  • Mark all that apply.
  • Is the plan from which the risk model has been derived judged to be sound?
  • Does the network used for the risk model include the key areas of programme risk without going down to an inappropriately low level of detail?
  • Is the network logic sound? Is the logic free of fixed date constraints?
  • Does the risk model include discrete risks, and if so, are these risks drawn from a risk register that the project believes to be of good quality?
  • Will the project be able to make active use of the results to improve project control?
  • What are the key assumptions implicit in the risk model? Have these been explained in any reports that include the results?

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    Source:
    Schedule Risk Analysis: Critical Issues for Planners and Managers, Martin Hopkinson
    HVR Consulting Services Ltd.: contact This email address is being protected from spambots. You need JavaScript enabled to view it.
    Presented at the Fourth European Project Management Conference, PMI Europe 2001, London UK, 6-7 June 2001

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    1. Risk Estimates Checklist
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    3. Business Case Checklist
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