SPP2 - Lesson 2: Introducing Prince2 (19m41s)

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in this lesson we will introduce Prince2

Subjects covered in the lesson:

• Why use a project management methodology at all?
• History of Prince2
• Key Characteristics of Prince2
• Benefits of Prince2
• Structure of Prince2

There is one video in this

Introducing Prince2

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Why use a Project management methodology at all?

Cons:

• Encourages Templating -->
  
  • Templating: “the untrained use of documents templates in an attempt to produce professional looking documents.
  • Templates can be great things when used by trained and skilled worker. They produce great looking documents.
  • Templates can be used, no should be used, more as a checklist afterwards, then as a quick and dirty way to get work done.
• Groupthink -->
  
  • Managers and/or experts ignore evidence or do not use available knowledge fully in order to preserve group cohesion.

Pros:

• Enhances resource transferability
• Increases predictability
• Reduces miscommunication
• Reduces Uncertainty
• Increases Project Success!

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History of Prince2

• 1975: PROMPT II Created
  PROMPT: a project management method created by Simpact Systems Ltd in 1975
• 1979: PROMPT II introduced as UK Government standard for project management, supported by CCTA
• 1989: PRINCE name adopted following the introduction of a number of new features
• 1996: PRINCE 2 launched
• 1997: Prince2 Process model added
• 2002: Prince2 3rd edition published
• 2004: Prince2 4th edition published
• 2009: Major revision of Prince2 manual

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Key Characteristics of Prince2

• Public Domain
• Based on Best Practices
• Common Project Language
• Certifications
  • Foundation
  • Practioner

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Benefits of Prince2

• Better planning and communication
• Can be applied to any type of project
• Clarity of Roles and Responsibilities
• Consistency
• Easy assessment
• Management by exception
• Promotes learning
• Proven Best practice for projects governance
• Results oriented not task oriented
• Widely Recognized

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Structure of Prince2

Prince2 Principles

• Business Justification
• Learn from experience
• Manage by exception
• Manage by stage
• Product focus
• Roles and responsibilities
• Tailor

2.1 Continued Business Justification

A PRINCE2 project has continued business justification.

A requirement for a PRINCE2 project is:

• There is a justifiable reason to start it
• The justification should remain valid throughout the life of the project.

The justification can change!
And as a result the project objectives/deliverables may change!

The justification is documented and approved

DON'T start a project without business justification
STOP the project when there no longer is
a valid business justification

2.2 Learn from experience

PRINCE2 project teams learn from previous experience: lessons are thought, recorded and acted upon throughout the life of the project.

• When starting a project
• As the project progresses
• As the project closes

This needs to be a proactive principle. IOW, don't wait for someone else to tell.

Lessons can be learned on multiple levels. Individual, team, project, organization.

Remember that past success is no guarantee for future success.

Also be aware of the Knowing - Doing Gap.

2.3 Defined Roles & Responsibilities

A PRINCE2 project has defined and agreed roles and responsibiities within an organization structure that engages the business, user and supplier stakeholder interests.

All projects have the following primary stakeholders:

1. Business Sponsors
2. Users
3. Suppliers

the business/sponsor owns the project. A project is done on behalf of the business, its purpose is to fulfil a certain business objective. The business has to make a choice whether to fund a project fund another project or just bank the money.
The outcome of a project will be used by the user. It is therefore important that the user is represented on the project board.
The outcome of the project is produced by the supplier. This can be either a internal or external supplier.

2.4 Manage by Stages

A PRINCE2 project is planned, monitored and controlled on a stage-by-stage basis.

PRINCE2 overcomes the planning horizon by:

Dividing the project into a number of management stages
Having a high level project plan and a detailed stage plan
Planning, delegating, monitoring and controlling the project on a stage-by-stage basis

A management stage is not the same as a production stage.

P2 requires there to be a minimum of 2 management stages:

Initiation stage
(further) management stage(s)

Note that Starting Up a project (SU) is NOT a management stage!

2.5 Manage by Exception

"No news is good news"
This can only be achieved when there is sufficient planning and information available. It does require a new, or adjusted, attitude by all parties involved.

2.6 Product Focus

A task without a specific deliverable is meaningless. In the end of the day projects produce products.

2.7 Tailor to suit the project environment

Themes

• Business Case
• Change
• Organization
• Plans
• Progress
• Quality
• Risk

Processes

• 1: Starting up a Project (SU)
  Projects don't fall out of thin air even if that may seem like that sometimes. The likelihood of project success is significantly improved when after completing a thorough project startup. In this section Starting up a project we will explain in detail the following 4 elements
• 2: Directing a Project (DP)
• 3: Initiating a Project (IP)
• 4: Controlling a Stage (CS)
• 5: Managing Project Delivery (PD)
• 6: Managing a Stage Boundary
• 7: Closing a Project (CP)

Tailoring PRINCE2 to the project environment

Prince2 (P2), Techniques

• # Change
• Product based planning (PBP)
• Quality Review

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Downloads

 

The Brainzip that was shown in the video can be downloaded by clicking on the link below:

• P2 Training - Lesson 2 Brainzip (no-pics)
• P2 Training - Lesson 2 Brainzip

Note that only paying customers have access to the Brainzip that includes the attachments (Icons)

Brainzip Statistics:

• Thoughts = 65
• Links = 73
• Notes = 19